(the "Company")

PROXY FORM FOR THE ANNUAL GENERAL MEETING OF 3 JUNE 2021

I/We (1) of

being the registered holder(s) of (2)ordinary share(s) of HK$0.10 each in the capital of the Company ("Shares" and each a "Share")

hereby appoint the chairman of the annual general meeting of the Company, or (3)

as my/our proxy to attend and vote for me/us in my/our name(s) and on my/our behalf at the annual general meeting (and at any adjournment thereof) ("Meeting") of the Company to be held at 27/F., Fortis Tower, Nos. 77-79 Gloucester Road, Wanchai, Hong Kong ("Venue") on Thursday, 3 June 2021 at 3:00 p.m. for the purpose of considering, and if thought fit, passing the resolutions as set out in the notice convening the Meeting dated 16 April 2021 ("Notice") and at such Meeting vote for me/us in my/our name(s) and on my/our behalf in respect of the following resolutions as indicated below; and if no such indication is given, as my/our proxy(ies) think(s) fit:

ORDINARY RESOLUTIONS

FOR(4)

AGAINST(4)

1.

To receive and adopt the audited consolidated financial statements and the reports of the directors of the Company

("Director(s)") and the independent auditor of the Company ("Auditor") thereon for the year ended 31 December

2020.

2.

To declare a final dividend of HK16 cents per Share for the year ended 31 December 2020 to be paid out of the

distributable profits of the Company to the shareholders of the Company whose names appear on the register of

members of the Company on Friday, 11 June 2021.

3.

To re-appoint Messrs. Deloitte Touche Tohmatsu as the Auditor and to authorise the board of Directors to fix their

remuneration.

4.

To elect Mr. Ku Yee Dao, Lawrence as an Independent Non-executive Director until the conclusion of the annual

general meeting of the Company to be held in 2024.

5.

To elect Mr. Wong Yuk as an Independent Non-executive Director until the conclusion of the annual general meeting

of the Company to be held in 2024.

6.

To re-elect Mr. Ho Pak Chuen, Patrick as an Independent Non-executive Director until the conclusion of the annual

general meeting of the Company to be held in 2024.

7.

To re-elect Mr. Ip Kwan as an Executive Director.

8.

To authorise the board of Directors to fix the remuneration of the Directors.

9.

To grant the general mandate to the Directors to issue or otherwise deal with unissued Shares up to a maximum of

20% of the aggregate number of issued Shares (the "General Allotment Mandate") as set out in item 9 of the Notice.

10.

To grant the repurchase mandate to the Directors to repurchase shares of the Company up to a maximum of 10% of the

aggregate number of issued Shares (the "Repurchase Mandate") as set out in item 10 of the Notice.

11.

To approve the addition to the General Allotment Mandate the number of Shares repurchased by the Company under

the Repurchase Mandate (the "General Extension Mandate") as set out in item 11 of the Notice.

Dated,

2021

Signature (5)(6)(7)(8)

(Full name in block capitals)

Notes:-

  1. Full name(s) and address(es) to be inserted in BLOCK CAPITALS as shown in the register of members of the Company. The name of all joint holders should be stated.
  2. Please insert the number of Shares registered in your name(s). If no number is inserted, this proxy form will be deemed to relate to all the Shares registered in your name(s).
  3. If you wish to appoint a proxy other than the chairman of the Meeting, please strike out "the chairman of the annual general meeting of the Company, or" and insert the name and address of the person you wish to appoint in BLOCK CAPITALS in the space provided. If you are a holder of two or more Shares, you may appoint one or more proxies to attend and vote at the Meeting. IF NO NAME IS INSERTED, THE CHAIRMAN OF
    THE MEETING WILL ACT AS YOUR PROXY. ANY ALTERATION MADE TO THIS FORM OF PROXY MUST BE INITIALLED BY THE PERSON WHO SIGNS IT.
  4. IMPORTANT: IF YOU WISH TO VOTE FOR ANY RESOLUTION, PLEASE INDICATE WITH AN "X" IN THE APPROPRIATE BOX(ES) MARKED "FOR" BESIDE THE RESOLUTION. IF YOU WISH TO VOTE AGAINST ANY RESOLUTION, PLEASE INDICATE WITH AN "X" IN THE APPROPRIATE BOX(ES) MARKED "AGAINST" BESIDE THE RESOLUTION. In the absence of any such indication, the proxy(ies) will be entitled to cast his/her vote(s) or will abstain at his/her discretion. Your proxy(ies) will also be entitled to vote at his/her discretion on any resolution properly put to the Meeting other than those referred to in the Notice.
  5. In the case of joint holders of Shares, the vote of the senior holder who renders a vote, whether in person or by proxy, shall be accepted to the exclusion of the vote(s) of other joint holder(s) and for this purpose seniority shall be determined by the order in which the names stand in the register of members of the Company. Several executors and administrators of a deceased member in whose name any share stands shall for such purpose be deemed joint holders thereof.
  6. The proxy form must be signed by you or your attorney duly authorised in writing. In the case of a corporation, this form must be executed under seal or under the hand of an officer or attorney duly authorised.
  7. To be valid, this proxy form together with the valid power of attorney (if any) or other authority (if any) under which it is signed or a notarially certified copy thereof must be deposited at the head office and principal place of business of the Company at 27/F., Fortis Tower, Nos. 77-79 Gloucester Road, Wanchai, Hong Kong or the Company's branch share registrar and transfer office in Hong Kong, Tricor Secretaries Limited, Level 54, Hopewell Centre, 183 Queen's Road East, Hong Kong as soon as possible and in any event not later than 48 hours before the time appointed for holding the Meeting or any adjournment thereof.
  8. A proxy need not be a member of the Company, but must attend the Meeting in person to represent you. A proxy shall be entitled to exercise the same powers on behalf of a member who is an individual and for whom he/she acts as proxy as such member could exercise. In addition, a proxy shall be entitled to exercise the same powers on behalf of a member which is a corporation and for which he/she acts as proxy as such member could exercise if it were an individual member.
  9. Completion and delivery of this proxy form will not preclude you from attending and voting at the Meeting if you so wish, but your proxy's authority to vote on a resolution is to be regarded as revoked if you attend in person at the Meeting and vote on that particular resolution.
  10. The Company reserves its right to treat any proxy form which has been incorrectly completed in some manner as valid if such incorrectness is considered by the Company, at its absolute discretion, not material.
  11. The Company reserves its right to request (i) any member or his/her/its proxy to produce proof of identity when attending the Meeting; and (ii) any representative of a corporate member to produce proof of identity and a copy of the resolution of the board of directors or other governing body or power of attorney of that member appointing such representative to attend the Meeting.
  12. Pursuant to Rule 13.39(4) of the Rules Governing the Listing of Securities on The Stock Exchange of Hong Kong Limited, all resolutions set out in the Notice will be decided by poll at the meeting.
  13. In view of the recent development of coronavirus disease 2019 (COVID-19), and in order to better protect the safety and health of its shareholders, the Company wishes to remind shareholders and other participants who will attend the Meeting in person to take personal precautions and abide by the requirements of pandemic precaution and control at the Venue. The Company also advises shareholders to attend and vote at the Meeting by way of non-physical presence. Shareholders may choose to vote by filling in and submitting the relevant proxy form of the Meeting, and appoint the chairman of the Meeting as a proxy to vote on relevant resolution(s) as instructed in accordance with the relevant proxy form instead of attending the Meeting in person. The Company will implement the following precautionary measures at the Meeting:
    1. Compulsory body temperature checks will be conducted on all persons attending the Meeting at the waiting area outside the Venue before they are admitted to the Venue. Any person with a body temperature of over 37.3 degree Celsius, or who has any flu-like symptoms, or is otherwise apparently unwell, will not be admitted to the Venue;
    2. All attendees must wear face masks at all times inside the Venue or at the waiting area outside the Venue;
    3. All attendees of the Meeting are required to fill in a travel and health declaration form to confirm that (i) he/she has no flu-like symptoms within 7 days immediately before the Meeting; and (ii) within 14 days immediately before the Meeting: (a) he/she has not travelled outside of Hong Kong; and (b) he/she is/was not under compulsory quarantine or medical surveillance order by the Department of Health of Hong Kong; and (c) he/she has not had close contact with confirmed case(s) and/or probable case(s) of COVID-19 patient(s); and (d) he/she does/did not live with any person under home quarantine. Any person who fails to provide the required confirmation may be requested to leave or denied entry into the Venue;
    4. Seating at the Venue will be arranged in a manner to allow for appropriate social distancing. As a result, there may be limited capacity for shareholders to attend the Meeting. The Company may limit the number of attendees at the Meeting as may be necessary to avoid over-crowding;
    5. Any attendee who does not follow any of the abovementioned measures will be refused admission to the Venue or requested to leave the Venue;
    6. No food or beverage will be served at the Meeting to avoid close contact of attendees; and
    7. All attendees are recommended to clean their hands with alcohol-based hand sanitizer before entering the Venue.

PERSONAL INFORMATION COLLECTION STATEMENT

"Personal Data" in this proxy form has the same meaning as "personal data" in the Personal Data (Privacy) Ordinance, Cap 486 of the laws of Hong Kong ("PDPO"), which includes your and your proxy's name and address. Your supply of all Personal Data, including but not limited to the name(s) and address(es) of you and your proxy(ies) is on a voluntary basis. Personal Data of you and your proxy(ies) provided in this proxy form will be used for the purpose of and in connection with processing your request for the appointment of a proxy (or proxies) to attend, act and vote on your behalf as directed above at the Meeting (the "Purposes"). However, we may not be able to process your request unless you provide us with Personal Data of you and your proxy(ies). We may disclose to and/or transfer Personal Data of you and your proxy (or proxies) to the Company's branch share registrar Tricor Secretaries Limited, our agent, contractor, or third party service provider who provides administrative, computer and other services to us for use in connection with the Purposes and to such parties who are authorized by law to request for the Personal Data or are otherwise relevant for the Purposes and need to receive the Personal Data. The Personal Data of you and your proxy(ies) will be retained for such period as may be necessary to fulfil the Purposes and for our verification and record purpose. By providing the Personal Data of your proxy(ies) in this proxy form, you should have obtained the express consent (which has not been withdrawn in writing) from your proxy(ies) in using his/her Personal Data provided in this proxy form and that you have informed your proxy(ies) of the Purposes for and the manner in which his/her Personal Data may be used. You and your proxy(ies) have the right to request access to and/or correction of the relevant Personal Data in accordance with the provisions of PDPO and any such request should be in writing by mail to the Company/Tricor Secretaries Limited at the above address.

Attachments

  • Original document
  • Permalink

Disclaimer

Yip's Chemical Holdings Limited published this content on 15 April 2021 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 15 April 2021 08:54:03 UTC.