SINGAPORE EXCHANGE LIMITED 1
SGXNet Announcement
Singapore Exchange Limited
Company Registration No. 199904940D
(Incorporated in the Republic of Singapore)
TWENTY-FOURTH ANNUAL GENERAL MEETING
TO BE HELD IN HYBRID FORMAT ON 5 OCTOBER 2023
- Hybrid Annual General Meeting. Singapore Exchange Limited (the "Company" or "SGX") is pleased to announce that its Twenty-Fourth Annual General Meeting ("AGM") will be held, in a hybrid format, at Marina Bay Sands Expo and Convention Centre, Level 4, Peony Ballroom, 10 Bayfront Avenue, Singapore 018956 ("Physical Meeting") and using virtual meeting technology ("Virtual Meeting") on Thursday, 5 October 2023 at 10.30 a.m. (Singapore time). Shareholders, including CPFIS and SRS investors who hold SGX shares through CPF Agent Banks or SRS Operators, and (where applicable) duly appointed proxies and representatives will be able to ask questions and vote at the AGM by attending the Physical Meeting or by participating in the Virtual Meeting via live audio-visual webcast.
- Question & Answer session with Management. SGX will also be holding a Question & Answer session with Management ("Q&A with Management") before the AGM, for shareholders to pose questions that they may have on the SGX Group but which do not relate to the formal agenda items in the Notice of AGM. The Q&A with Management will be held, in a wholly physical format, at Marina Bay Sands Expo and Convention Centre, Level 4, Peony Junior Ballroom, 10 Bayfront Avenue, Singapore 018956 and will commence at 9.00 a.m.. Registration for the Q&A with Management will commence at 8.00 a.m.. There will be no option for shareholders to participate in the Q&A with Management virtually.
- Notice of AGM and proxy form. Printed copies of the Notice of AGM and the accompanying proxy form will be sent by post to shareholders (other than those who have signed up for the electronic service provided by the Company to its shareholders to receive notices of meetings, annual reports and other shareholder communications electronically, for online proxy appointment and for the access and use of an SGX-designated website (collectively, "Electronic Service") and where such service has been made available). These documents will also be published on our corporate website and SGXNet1.
- Arrangements for participation in the AGM. Shareholders, including CPFIS and SRS investors, may participate in the AGM by:
- (i) attending the Physical Meeting; or
(ii) attending the Virtual Meeting electronically via live audio-visual webcast or live audio-only stream; - submitting questions in advance of, or at, the AGM; and/or
- voting at the AGM by (i) shareholders themselves or their duly appointed proxy(ies) (other than the Chairman of the Meeting)2 or representative(s); (ii) CPFIS and SRS investors themselves if they are appointed as proxies by their respective CPF Agent Banks or SRS Operators; or (iii) appointing the Chairman of the Meeting as proxy to vote on their behalf at the AGM.
- (i) attending the Physical Meeting; or
Details of the steps for registration, submission of questions and voting at the AGM by shareholders, including CPFIS and SRS investors, and (where applicable) duly appointed proxies and representatives are set out in the Appendix.
In particular, CPFIS and SRS investors who wish to appoint the Chairman of the Meeting as proxy to vote on their behalf at the AGM should approach their respective CPF Agent Banks or SRS Operators to submit their votes by
5.00 p.m. on Monday, 25 September 2023.
Persons who hold SGX shares through relevant intermediaries (as defined in Section 181 of the Companies Act 1967), other than CPFIS and SRS investors, and who wish to participate in the AGM should contact the relevant intermediary through which they hold such shares as soon as possible in order for the necessary arrangements to be made for their participation in the AGM.
5 Annual Report 2023 and Letter to Shareholders. The Company's Annual Report 2023 and the Letter to Shareholders dated 11 September 2023 (in relation to the proposed renewal of the share purchase mandate) have been published and may be accessed at our corporate website as follows:
- the Company's Annual Report 2023 may be accessed at the URLhttps://investorrelations.sgx.com/financial-information/annual-reports;and
- the Letter to Shareholders dated 11 September 2023 may be accessed at the URLhttps://investorrelations.sgx.com/financial-information/annual-reports.
The above documents will also be made available on SGXNet at the URL https://www.sgx.com/securities/company-announcements.
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2
The Notice of AGM and the accompanying proxy form may be accessed at our corporate website at the URL https://investorrelations.sgx.com/financial-information/annual-reportsand SGXNet at the URL https://www.sgx.com/securities/company-announcements.
For the avoidance of doubt, CPFIS and SRS investors will not be able to appoint third party proxy(ies) (i.e., persons other than the Chairman of the Meeting) to attend, speak and/or vote at the AGM on their behalf.
2
SGXNet Announcement
A shareholder who has not signed up for the Electronic Service and who wishes to request for a printed copy of the Company's Annual Report 2023 and the Letter to Shareholders dated 11 September 2023 may do so by completing and returning the Request Form which is sent to him/her/it by post together with printed copies of the Notice of AGM and the accompanying proxy form, or otherwise made available on our corporate website at the URL https://investorrelations.sgx.com/financial-information/annual-reportsand SGXNet at the URL https://www.sgx.com/securities/company- announcementsby Wednesday, 20 September 2023.
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Record date and payment date for final dividend. Subject to the approval of shareholders for the final tax exempt dividend at the AGM, the Transfer Books and Register of Members of the Company will be closed from 5.00 p.m. on Friday, 13 October 2023 up to (and including) Monday, 16 October 2023 for the preparation of dividend warrants. Duly completed registrable transfers of ordinary shares of the Company received by the Company's Share Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., at 1 Harbourfront Avenue, Keppel Bay Tower #14-07, Singapore 098632 up to 5.00 p.m. on Friday,
13 October 2023 will be registered to determine shareholders' entitlements to the proposed final dividend. Shareholders whose Securities Accounts with The Central Depository (Pte) Limited are credited with ordinary shares of the Company at 5.00 p.m. on Friday, 13 October 2023 will be entitled to the proposed final dividend. Payment of the final dividend,
if approved by shareholders at the AGM, will be made on Friday, 20 October 2023. - Key dates/deadlines. In summary, the key dates/deadlines which shareholders should take note of are set out in the table below:
Key dates | Actions | |
11 September 2023 | Shareholders, including CPFIS and SRS investors, may begin to pre-register themselves, or | |
(Monday) | (where applicable) their duly appointed proxies or representatives for the Virtual Meeting | |
at the pre-registration website at the URL https://investorrelations.sgx.com/financial- | ||
information/annual-reports. | ||
Pre-registration is only required if shareholders, including CPFIS and SRS investors, or (where | ||
applicable) their duly appointed proxies or representatives, wish to attend the Virtual Meeting | ||
- no pre-registration is required for attendance at the Physical Meeting. | ||
20 September 2023 | Deadline for shareholders who have not signed up for the Electronic Service and who | |
(Wednesday) | wish to request for a printed copy of the Company's Annual Report 2023 and the Letter to | |
Shareholders dated 11 September 2023 to complete and return the Request Form. | ||
5.00 p.m. on | Deadline for shareholders, including CPFIS and SRS investors, to submit questions in advance | |
22 September 2023 | of the AGM. | |
(Friday) | ||
5.00 p.m. on | Deadline for CPFIS and SRS investors who wish to appoint the Chairman of the Meeting as | |
25 September 2023 | proxy to vote on their behalf at the AGM to approach their respective CPF Agent Banks or | |
(Monday) | SRS Operators to submit their votes. | |
Before trading hours on | Publication by the Company of its responses to the substantial and relevant questions | |
29 September 2023 | received from shareholders by the Friday, 22 September 2023 submission deadline on its | |
(Friday) | corporate website at the URL https://investorrelations.sgx.com/financial-information/ | |
annual-reportsand SGXNet at the URL https://sgx.com/securities/company-announcements. | ||
10.30 a.m. on | Deadline for shareholders to: | |
2 October 2023 | § | pre-register themselves or (where applicable) their duly appointed proxies |
(Monday) | ||
or representatives for the Virtual Meeting; and | ||
§ | submit instruments appointing a proxy(ies). | |
A shareholder who wishes to appoint a proxy(ies) (other than the Chairman of the Meeting) | ||
or representative(s) to attend the Virtual Meeting on his/her/its behalf must, in addition to | ||
completing and submitting an instrument appointing a proxy(ies) and/or representative(s), | ||
pre-register his/her/its proxy(ies) or representative(s) at the pre-registration website at the | ||
URL https://investorrelations.sgx.com/financial-information/annual-reports. | ||
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SGXNet Announcement
Key dates | Actions |
10.30 a.m. on | Authenticated shareholders, including CPFIS and SRS investors, and (where applicable) duly |
4 October 2023 | appointed proxies and representatives who have (or have been) pre-registered for the Virtual |
(Wednesday) | Meeting will receive, via the email address provided on pre-registration, an email confirming |
successful registration for the Virtual Meeting which will contain unique user credentials and | |
instructions on how to access the live audio-visual webcast and live audio-only stream of the | |
AGM proceedings. | |
Shareholders, including CPFIS and SRS investors, and (where applicable) duly appointed | |
proxies and representatives who do not receive any confirmation email by 10.30 a.m. on | |
Wednesday, 4 October 2023, but have (or have been) pre-registered by the Monday, | |
2 October 2023 deadline should contact the Company's Share Registrar, Boardroom | |
Corporate & Advisory Services Pte. Ltd., at +65 6536 5355 between 10.30 a.m. and | |
5.30 p.m. on Wednesday, 4 October 2023 and between 8.30 a.m. and 10.30 a.m. on | |
Thursday, 5 October 2023. | |
Date and time of | Q&A with Management |
Q&A with Management | Shareholders, including CPFIS and SRS investors, and (where applicable) duly appointed |
9.00 a.m. to 10.00 a.m. | |
on 5 October 2023 | proxies and representatives may attend the Q&A with Management in person at Marina Bay |
(Thursday) | Sands Expo and Convention Centre, Level 4, Peony Junior Ballroom, 10 Bayfront Avenue, |
(Registration commences | Singapore 018956 from 9.00 a.m. to 10.00 a.m.. There will be no option to participate virtually. |
AGM | |
at 8.00 a.m.) | |
Date and time of AGM | Physical Meeting. Shareholders, including CPFIS and SRS investors, and (where applicable) |
10.30 a.m. on | duly appointed proxies and representatives may attend the Physical Meeting at Marina Bay |
5 October 2023 | Sands Expo and Convention Centre, Level 4, Peony Ballroom, 10 Bayfront Avenue, Singapore |
(Thursday) | 018956 at 10.30.a.m.. |
Please bring along your NRIC/passport to enable the Company to verify your identity, and | |
arrive early to facilitate the registration process. | |
Virtual Meeting. Shareholders, including CPFIS and SRS investors, and (where applicable) | |
duly appointed proxies and representatives who have (or have been) successfully pre- | |
registered for the Virtual Meeting may use the unique user credentials contained in the | |
confirmation email to access the live audio-visual webcast or live audio-only stream of the | |
AGM proceedings. | |
Shareholders, including CPFIS and SRS investors, and (where applicable) duly appointed | |
proxies and representatives who wish to attend the Virtual Meeting must access the AGM | |
proceedings via the live audio-visual webcast in order to ask questions and vote at the AGM | |
using the live chat and voting functions on the online platform. They will not be able to ask | |
questions or vote at the AGM via the live audio-only stream. | |
5.00 p.m. on | Record date for determining entitlements to final dividend, subject to shareholders' approval |
13 October 2023 (Friday) | at the AGM. |
20 October 2023 | Payment date for final dividend, subject to shareholders' approval at the AGM. |
(Friday) | |
- Further information. For more information, shareholders can refer to the FAQs on our corporate website at the URL https://investorrelations.sgx.com/financial-information/annual-reportsor email us at sgxagm2023@sgx.com.
- Important reminder. Shareholders are reminded to check our corporate website at the URLhttps://investorrelations.sgx.com/financial-information/annual-reportsor SGXNet at the URL https://www.sgx.com/securities/company- announcementsfor the latest updates on the status of the AGM.
By Order of the Board
Ding Hui Yun (Ms)
Seah Kim Ming Glenn (Mr)
Company Secretaries
Singapore Exchange Limited
11 September 2023
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SGXNet Announcement - Appendix
STEPS FOR REGISTRATION, SUBMISSION OF QUESTIONS AND VOTING AT THE AGM
Shareholders, including CPFIS and SRS investors, and (where applicable) duly appointed proxies and representatives will be able to attend the Physical Meeting or the Virtual Meeting (by observing and/or listening to the AGM proceedings via live audio-visual webcast or live audio-only stream through their phones, tablets or computers), submit questions in advance of, or at, the AGM and/or vote at the AGM by (a) shareholders or their duly appointed proxy(ies) (other than the Chairman of the Meeting)3 or representatives; (b) CPFIS and SRS investors if they are appointed as proxies by their respective CPF Agent Banks or SRS Operators; or (c) shareholders, or CPFIS and SRS investors, appointing the Chairman of the Meeting as proxy to vote on their behalf at the AGM.
To do so, they will need to complete the following steps:
Steps | Details | |
1 | Register in-person | Shareholders, including CPFIS and SRS investors, and (where applicable) duly appointed |
for Physical Meeting | proxies and representatives can choose to either attend the Physical Meeting or the | |
or pre-register for | Virtual Meeting. | |
Virtual Meeting | Physical Meeting. Shareholders, including CPFIS and SRS investors, and (where | |
applicable) duly appointed proxies and representatives can attend the Physical Meeting. | ||
To do so, they will need to register in person at the registration counter(s) outside the | ||
AGM venue on the day of the event. Please bring along your NRIC/passport so as to | ||
enable the Company to verify your identity. | ||
Shareholders who register for the Q&A with Management do not need to re-register | ||
for the AGM. | ||
Shareholders are requested to arrive early to facilitate the registration process. | ||
Virtual Meeting. Shareholders, including CPFIS and SRS investors, may pre-register | ||
themselves, or (where applicable) their duly appointed proxies or representatives for | ||
the Virtual Meeting at the pre-registration website at the URL https://investorrelations. | ||
sgx.com/financial-information/annual-reportsfrom now up to 10.30 a.m. on Monday, | ||
2 October 2023 to enable SGX to verify their status. | ||
Following verification, authenticated shareholders, including CPFIS and SRS investors, | ||
and (where applicable) duly appointed proxies and representatives who have (or have | ||
been) pre-registered for the Virtual Meeting will receive, via the email address provided | ||
on pre-registration, an email confirming successful registration for the Virtual Meeting by | ||
10.30 a.m. on Wednesday, 4 October 2023, which will contain unique user credentials and | ||
instructions on how to access the live audio-visual webcast and live audio-only stream of | ||
the AGM proceedings. |
Shareholders, including CPFIS and SRS investors, and (where applicable) duly appointed proxies and representatives who do not receive any confirmation email by 10.30 a.m. on Wednesday, 4 October 2023, but have (or have been) pre-registered by the Monday, 2 October 2023 deadline should contact the Company's Share Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., at +65 6536 5355 between 10.30 a.m. and
5.30 p.m. on Wednesday, 4 October 2023 and between 8.30 a.m. and 10.30 a.m. on Thursday, 5 October 2023.
Shareholders, including CPFIS and SRS investors, and (where applicable) duly appointed proxies and representatives who wish to attend the Virtual Meeting must access the AGM proceedings via the live audio-visual webcast in order to ask questions and vote at the AGM using the live chat and voting functions on the online platform. They will not be able to ask questions or vote at the AGM via the live audio-only stream.
3 See footnote 2 above.
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SGXNet Announcement - Appendix
Steps | Details | ||
2 | Submit questions | Shareholders, including CPFIS and SRS investors, can submit questions in advance of, | |
in advance of, or at, | or at, the AGM. | ||
the AGM | Submit substantial and relevant questions in advance of AGM. Shareholders, including | ||
CPFIS and SRS investors, can submit substantial and relevant questions related to the | |||
resolutions to be tabled for approval at the AGM, in advance of the AGM, in the | |||
following manner: | |||
(a) | via the pre-registration website at the URL https://investorrelations. | ||
sgx.com/financial-information/annual-reports; | |||
(b) | via email to the Company at sgxagm2023@sgx.com; or | ||
(c) | by post to the Company's Share Registrar, Boardroom Corporate & Advisory | ||
Services Pte. Ltd., at 1 Harbourfront Avenue, Keppel Bay Tower #14-07, | |||
Singapore 098632. |
When submitting your questions via email or by post, please also provide us with the following details:
- your full name;
- your address; and
- the manner in which you hold shares in SGX (e.g., via CDP, CPFIS, SRS and/or scrip).
All questions submitted in advance of the AGM must be received by 5.00 p.m. on Friday, 22 September 2023in order to give the Company sufficient time to process and address them.
Ask substantial and relevant questions at the AGM. Shareholders, including CPFIS and SRS investors, and (where applicable) duly appointed proxies and representatives can also ask the Chairman of the Meeting substantial and relevant questions related to the resolutions to be tabled for approval at the AGM, at the AGM itself. Attendees at the Virtual Meeting (attending via live audio-visualwebcast) who wish to ask questions at the AGM can do this by submitting text-basedquestions via the live chat function on the online platform for the AGM.
Addressing questions. We will address all substantial and relevant questions (which are related to the resolutions to be tabled for approval at the AGM) received from shareholders by the Friday, 22 September 2023 submission deadline by publishing our responses to such questions on our corporate website at the URL https://investorrelations.sgx.com/financial-information/annual-reportsand SGXNet before trading hours on Friday, 29 September 2023. We will respond to questions or follow-up questions (which are related to the resolutions to be tabled for approval at the AGM) received after the Friday, 22 September 2023 deadline either within a reasonable timeframe before the AGM, or at the AGM itself. Where substantially similar questions are received, we will consolidate such questions and consequently not all questions may be individually addressed.
Minutes of AGM. We will publish the minutes of the AGM on our corporate website and SGXNet, and the minutes will include the responses to substantial and relevant questions from shareholders which are addressed during the AGM.
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Disclaimer
SGX - Singapore Exchange Limited published this content on 03 September 2023 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 11 September 2023 11:06:05 UTC.
