RCE CAPITAL BERHAD
195301000151 (2444-M)
ADMINISTRATIVE GUIDE FOR THE SIXTY-NINTH ANNUAL GENERAL MEETING (69TH AGM)
Day and Date | : | Thursday, 7 September 2023 |
Time | : | 10.30 a.m. |
Meeting Platform | : | Securities Services e-Portal at https://sshsb.net.my/ |
Meeting Venue | : | Online meeting platform hosted on Securities Services e-Portal at |
https://sshsb.net.my/provided by SS E Solutions Sdn. Bhd. at Level 7, | ||
Menara Milenium, Jalan Damanlela, Pusat Bandar Damansara, | ||
Damansara Heights, 50490 Kuala Lumpur, Malaysia | ||
Mode of Meeting |
RCE Capital Berhad will conduct its 69th AGM on a fully virtual basis through live streaming and remote voting using the remote participation and voting facilities hosted on Securities Services e-Portal at https://sshsb.net.my/provided by SS E Solutions Sdn. Bhd. at Level 7, Menara Milenium, Jalan Damanlela, Pusat Bandar Damansara, Damansara Heights, 50490 Kuala Lumpur, Malaysia.
According to the latest Guidance Note and FAQs on the Conduct of General Meetings for Listed Issuers issued by the Securities Commission Malaysia, an online meeting platform can be recognised as the meeting venue or place under Section 327 of the Companies Act 2016 provided that the online meeting platform is located in Malaysia.
With the use of remote participation and voting facilities, the members may exercise their rights to participate, speak (in the form of typed text messages) and vote at the general meeting from their respective locations.
We may be required to change the arrangement of our 69th AGM at short notice in accordance with changes in directives and guidelines as prescribed by the Government of Malaysia and/or other relevant authorities, if necessary. Please check our website or announcements made on Bursa Malaysia Berhad's website from time to time for any changes to the arrangement of the 69th AGM.
Remote Participation and Voting ("RPV")
- Only members whose names appear on the General Meeting Record of Depositors as at 30 August 2023 shall be eligible to participate and vote at the 69th AGM or appoint proxy(ies) to participate and/or vote on his/her behalf.
- Members who wish to participate at the 69th AGM are required to register as a user of Securities Services e-Portal as well as register for the remote participation via https://sshsb.net.my/. Please refer to the Securities Services e-PortalUser Guide in Appendix I.
- Securities Services e-Portal is an online platform that will allow both individual shareholders and body corporate shareholders, through their appointed representatives to:
- Submit proxy form electronically - paperless submission
- Register for RPV at meetings
- Participate in meetings remotely via live streaming
- Vote online remotely on resolutions tabled at meetings
Appointment of Proxy
1. If a member is unable to participate at the 69th AGM via the RPV facilities, he/she may appoint not more than two (2) proxies to participate and vote on his/her behalf. He/she may also appoint the Chairman of the Meeting as his/her proxy and indicate the voting instructions in the proxy form.
1
- If you wish to participate at the 69th AGM yourself, please do not submit any proxy form. A member will not be allowed to participate at the 69th AGM if his/her proxy/proxies has/have been registered to participate at the 69th AGM.
-
The appointment of proxy may be made in hardcopy form or by electronic means as follows:
In Hardcopy Form
The proxy form must be deposited at SS E Solutions Sdn. Bhd. at Level 7, Menara Milenium, Jalan Damanlela, Pusat Bandar Damansara, Damansara Heights, 50490 Kuala Lumpur, Malaysia, no later than 10.30 a.m. on Tuesday, 5 September 2023.
By Electronic Means
The e-proxy form must be electronically lodged via Securities Services e-Portal at https://sshsb.net.my/no later than 10.30 a.m. on Tuesday, 5 September 2023. Please refer to the Securities Services e-PortalUser Guide in Appendix I. - Appointed proxies need not register for remote participation but are required to register as users of Securities Services e-Portal latest by Sunday, 3 September 2023.
- If you have submitted your proxy form and subsequently decide to appoint another person or wish to participate personally in the 69th AGM, please write in to eservices@sshsb.com.myno later than 10.30 a.m. on Tuesday, 5 September 2023 to revoke the earlier appointed proxy.
Submission of Questions
- Members and proxies may submit questions before the 69th AGM via email toagm@rce.com.myno later than 10.30 a.m. on Monday, 4 September 2023. Kindly state your full name and MyKad/passport number for verification purposes.
- Members and proxies may also submit their questions via the real time submission of typed texts through a text box within Securities Services e-Portal before the start or during the live streaming of the 69th AGM.
- The Board/Management will endeavour to respond to the relevant questions during the 69th AGM or by email after the 69th AGM.
Poll Voting
- The voting at the 69th AGM will be conducted by poll in accordance with Paragraph 8.29A of the Main Market Listing Requirements of Bursa Malaysia Securities Berhad. The poll will be conducted by way of electronic voting ("eVoting"). Poll Administrator and Independent Scrutineers will be appointed to conduct the polling process and verify the results of the poll, respectively.
-
Access to eVoting will be opened from the commencement of the 69th AGM until the end of the voting session which will be announced by the Chairman of the 69th AGM. Upon completion of the voting session, the Independent Scrutineers will verify the poll results followed by the
Chairman's declaration whether the resolutions are duly passed.
No Gift/Voucher
There will be NO distribution of gift/voucher to members/proxies who participate in the 69th AGM.
Enquiries for 69th AGM
If you have any enquiry relating to Securities Services e-Portal or proxy appointment prior to the 69th AGM, please contact the following persons from Mondays to Fridays (except public holidays) during office hours (8.30 a.m. to 12.15 p.m. and 1.15 p.m. to 5.30 p.m.).
Mr. Wong Piang Yoong : | +603-2084 9168 | |
Puan Nurhayati Ang | : | +603-2084 9162 |
Ms. Lee Pei Yeng | : | +603-2084 9169 |
Ms. Rachel Ou | : | +603-2084 9161 |
Email address | : | eservices@sshsb.com.my |
2
Appendix I
Securities Services e-Portal User Guide
BEFORE THE 69TH AGM
- Register as a user of Securities Services e-Portal
Step 1: | Notes: | ||
Visit https://sshsb.net.my/to register as a user | 1. | This is a ONE-TIMERegistration. If you are | |
(registration is free). Please click on "Sign Up" to | already a registered user of Securities Services | ||
begin. You will be prompted to fill in your details | e-Portal, you need not register again and may | ||
and also to upload a copy of your MyKad (front and | proceed to either (B) or (C) below. | ||
back separately) or passport. | 2. | To register for remote participation at the 69th AGM | |
under (B) below, please sign up for a user account | |||
Step 2: | latest by Tuesday, 5 September 2023. | ||
A notification email will be sent to you within | 3. | To submit e-Proxy Form under (C) below, please | |
one (1) working day. Please verify your user | sign up for a user account latest by Sunday, | ||
account within seven (7) days of the notification | 3 September 2023, failing which you may only be | ||
email and log in. | able to submit the hard copy proxy form. | ||
(Note: Your email address is your User ID) | |||
(B) | Registration for Remote Participation | ||
Step 1: | Notes: | ||
Log on tohttps://sshsb.net.my/with your | 1. | If you wish to participate remotely at the 69th AGM, | |
registered User ID (email address) and password. | please register for remote participation latest by | ||
Wednesday, 6 September 2023, 10.30 a.m. | |||
Step 2: | 2. | A copy of your eRegistration for remote participation | |
Select "RCE Capital Berhad 69th AGM on | can be accessed via My Records. | ||
7 September 2023 at 10.30 a.m. - Registration | 3. | Your registration will apply to all the CDS | |
for Remote Participation" under Corporate | account(s) of each individual shareholder/body | ||
Exercise/Event tab and click ">". | corporate shareholder that you represent. If you | ||
are both an individual shareholder and | |||
Step 3: | representative of body corporate(s), you need to | ||
Select whether you are participating as | register as an individual and also as a | ||
(1) Individual Shareholder; or | representative for each body corporate. | ||
(2) Corporate or Authorised Representative | |||
of a body corporate1, | |||
and click "Submit". | |||
(C) | Submission of e-Proxy Form | ||
Step 1: | Notes: | ||
Log on tohttps://sshsb.net.my/with your | 1. | Please submit your proxy form latest by Tuesday, | |
registered User ID (email address) and password. | 5 September 2023, 10.30 a.m. if you wish to | ||
appoint proxy(ies) to participate on your behalf. | |||
Step 2: | 2. | You are strongly encouraged to appoint the | |
Select "RCE Capital Berhad 69th AGM on | Chairman of the meeting as your proxy if you are | ||
7 September 2023 at 10.30 a.m. - Submission | not able to participate remotely. | ||
of Proxy Form" under Corporate Exercise/Event | 3. A copy of your submitted e-Proxy Form can be | ||
tab and click ">". | accessed via My Records. | ||
4. | You need to submit your e-Proxy Form for every | ||
Step 3: | CDS account(s) you have or represent. | ||
Select whether you are submitting the proxy form | 5. Appointed proxies need not register for remote | ||
as (1) Individual Shareholder; or (2) Corporate | participation under (B) above but are required | ||
or Authorised Representative of a body | to be registered users of Securities Services | ||
corporate1. | e-Portal by Sunday, 3 September 2023. Please | ||
notify your proxy(ies) accordingly. | |||
1 For body corporates, the appointed Corporate/Authorised Representative must upload the evidence of authority (e.g. Certificate of Appointment of Corporate Representative, Power of Attorney, letter of authority or other documents proving authority). Any document that are not in English or Bahasa Malaysia must be accompanied by a certified translation in English in one (1) file. The originalevidence of authority and translation thereof, if required, have to be submitted to SS E Solutions Sdn. Bhd. at Level 7, Menara Milenium, Jalan Damanlela, Pusat Bandar Damansara, Damansara Heights, 50490 Kuala Lumpur, Malaysia for verification before the registration closing date and time.
3
Step 4: | 6. Upon processing the proxy forms, remote | ||
Enter your CDS account number or the body | participation access will be granted to the | ||
corporate's CDS account number. | proxy(ies) instead of the shareholder, provided that | ||
the proxy(ies) must be a registered user of the | |||
Step 5: | e-Portal, failing which, the proxy will not be able to | ||
Enter the information of your proxy(ies) and the | participate at the 69th AGM. | ||
proportion of securities to be represented by your | 7. Upon verification by SS E Solutions Sdn. Bhd. with | ||
proxy(ies). | the General Meeting Record of Depositors as at | ||
30 August 2023, you will receive an email advising | |||
Step 6: | you if your registration for remote participation/ | ||
Proceed to indicate how your votes are to be cast | submission of e-Proxy Form is approved or rejected. | ||
for the resolutions. | |||
Step 7: | |||
Review and confirm your proxy form details before | |||
submission. | |||
ON THE 69TH AGM DAY (THURSDAY, 7 SEPTEMBER 2023 @ 10.30 A.M.) | |||
(A) | Joining the Live Stream Meeting | ||
Step 1: | Notes: | ||
Log on tohttps://sshsb.net.my/with your | 1. You can start to log in at any time from 10.00 a.m. | ||
registered User ID (email address) and password. | i.e. 30 minutes before the commencement of the | ||
69th AGM. | |||
Step 2: | 2. If you have any questions that you wish to raise, | ||
Select "RCE Capital Berhad 69th AGM on | please use the text box to submit your question. | ||
7 September 2023 at 10.30 a.m. - Live Stream | The Board/Management will endeavour to respond | ||
Meeting" under Corporate Exercise/Event tab | to your question during the 69th AGM. | ||
and click ">" to join the 69th AGM. | 3. Quality of the live streaming is dependent on the | ||
stability of the internet connection at the location of | |||
the user. | |||
(B) | Remote Online Voting during the 69th AGM | ||
If you are already accessing the Live Stream | Notes: | ||
Meeting, click "Proceed to Vote" under the live | 1. | Access to eVoting will be opened on the | |
stream player; | abovementioned date and time. | ||
2. | Your votes cast will apply throughout ALL the CDS | ||
OR | accounts you represent as an individual | ||
shareholder, corporate/authorised representative | |||
If you are not accessing from the Live Stream | and proxy. | ||
Meeting and have just logged in to the e-Portal, | 3. If you are attending as a proxy, and the shareholder | ||
select "RCE Capital Berhad 69th AGM on | who appointed you has indicated how the votes are | ||
7 September 2023 at 10.30 a.m. - Remote | to be cast, we will take the shareholder's indicated | ||
Voting" under Corporate Exercise/Event tab and | votes in the proxy form. | ||
click ">" to remotely cast and submit votes online | 4. Access to eVoting will close when the Chairman | ||
for the resolutions tabled at the 69th AGM. | announces the closing of the voting at the 69th | ||
AGM. | |||
Step 1: | 5. A copy of your submitted eVoting can be accessed | ||
Cast your votes by clicking on the radio buttons for | via My Records. | ||
the resolutions and review your votes cast and | |||
submit the votes. | |||
Step 2: | |||
Upon casting your votes, you will be redirected | |||
automatically to the Live Stream Meeting or you | |||
may rejoin the Live Stream Meeting for the poll | |||
result announcement, (Please refer to Step 2 | |||
under "(A) Joining the Live Stream Meeting" | |||
above). | |||
(C) | End of Remote Participation | ||
The live streaming will end upon the announcement by the Chairman on the closure of the 69th AGM.
4
Attachments
- Original Link
- Original Document
- Permalink
Disclaimer
RCE Capital Bhd published this content on 26 July 2023 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 27 July 2023 09:27:09 UTC.