Note: This document has been translated from a part of the Japanese original for reference purposes only. In the event of any discrepancy between this translated document and the Japanese original, the original shall prevail.
Securities Code: 6926
June 8, 2022
To Our Shareholders
Akira Takayashiki
President & Representative Director
OKAYA ELECTRIC
INDUSTRIES CO., LTD.
6-16-9 Todoroki, Setagaya-ku, Tokyo,
Japan
Notice of the 99th Annual General Meeting of Shareholders
The 99th Annual General Meeting of Shareholders of OKAYA ELECTRIC INDUSTRIES CO., LTD. (the "Company"), will be held as described below.
The material for the general meeting of shareholders is available on the Company's website (http://www.okayaelec.co.jp). To prevent infection by COVID-19,we recommend that shareholders do not attend the general meeting of shareholders in person but exercise their voting rights in writing or online in advance.We also request that shareholders examine the reference documents for the general meeting of shareholders provided below and then exercise their voting rights by 5:20 p.m. on Thursday, June 23, 2022 (JST).
1. | Date and Time | Friday, June 24, 2022, at 10:00 a.m. (JST) |
(The reception desk is scheduled to open at 9:00 a.m. on the day of the meeting.) | ||
2. | Venue | Fuji (East) (3F), Arcadia Ichigaya (Shigaku Kaikan) |
4-2-25 Kudankita, Chiyoda-ku, Tokyo |
3. Purpose of the Meeting: Matters to be Reported
- Report on the Business Report, the Consolidated Financial Statements, and results of audits of the Consolidated Financial Statements by the Accounting Auditor and the Audit & Supervisory Board for the 99th Fiscal Year (from April 1, 2021 to March 31, 2022).
- Report on Non-consolidated Financial Statements for the 99th Fiscal Year (from April 1, 2021 to March 31, 2022)
Matters to be Resolved
Proposal No. 1 Partial Amendments of the Articles of Incorporation Proposal No. 2 Election of Five Directors
Proposal No. 3 Election of One Substitute Audit & Supervisory Board Member
Those attending in person are kindly asked to submit the enclosed Voting Rights Exercise Form at the reception desk on arrival at the meeting. If revisions are made to the Business Report, the Non-consolidated Financial Statement or the Consolidated Financial Statement for the general meeting of shareholders, they will be posted on the Company's website (http://www.okayaelec.co.jp).
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Reference Documents for the General Meeting of Shareholders
Proposal No. 1 Partial Amendments of the Articles of Incorporation
The reasons for the amendments of the Articles of Incorporation are as follows.
-
Clarification of the positioning of Directors with special titles and Executive Officers
The Company has introduced an executive officer system to efficiently promote swift decision-making and execution related to the conduct of business. By clarifying the definition of Directors with special titles and Executive Officers with special titles in the articles of incorporation, we aim to improve the agility and efficiency of the operation of the business execution system. - Introduction of measures for providing reference documents for general meetings of shareholders, etc. in electronic format
We plan to amend the Company's Articles of Incorporation, as follows, to prepare for the introduction of the system to provide materials for general meetings of shareholders in electronic format. This is because the revised provisions stipulated in the proviso to Article 1 of the Supplementary Provisions of the "Act for Partially Amending the Companies Act" (Act No. 70 of 2019) are due to come into effect on September 1, 2022. - Article 15, paragraph 1 in "Proposed amendments" below will stipulate that the Company shall take measures for providing information that constitutes the content of reference documents for the general meeting of shareholders, etc. in electronic format.
- The proposed amendment to Article 15, Paragraph 2 is to establish a provision to limit the scope of the items to be stated in the paper-based documents to be delivered to shareholders who have requested the delivery of paper-based documents.
- Since the provisions for Internet Disclosure and Deemed Provision of Reference Documents for the General Meetings of Shareholders, etc. (Article 15 of the current Articles of Incorporation) will no longer be required, they will be deleted.
- Regarding the abovementioned provisions to be newly established and deleted, supplementary provisions regarding the effective date and so on will be established.
-
Minor revisions to the wording of each article of the Articles of Incorporation of the Company
We will make minor revisions to the wording of each article of the Articles of Incorporation of the Company.
Details of the Amendments
The details of the amendments are as follows.
(Underlined parts are those to be amended or deleted.)
Current Articles of Incorporation | Proposed Amendments | ||
Article 1 | (Text omitted) | Article 1 | (No change) |
(Purpose) | (Purpose) | ||
Article 2 | Article 2 | ||
The purpose of the Company shall be to engage in the | The purpose of the Company shall be to engage in the | ||
following business activities. | following business activities. | ||
1. Manufacturing andsale of parts for electronic and | 1. Manufacturing andsale of parts for electronic and | ||
communication equipment, and electronic component | communication equipment, and electronic component | ||
(Change in Japanese only; English unchanged) |
- 2 -
Current Articles of Incorporation | Proposed Amendments | ||
2. | Manufacturing andsale of communication equipment, | 2. | Manufacturing andsale of communication equipment, |
electrical measuring instruments, electronic | electrical measuring instruments, electronic | ||
application equipment, industrial- and consumer-use | application equipment, industrial- and consumer-use | ||
electric appliances | electric appliances (Change in Japanese only; English | ||
unchanged) | |||
3. | Contracting business andmaintenance of electric | 3. | Contracting business andmaintenance of electric |
appliance installation work, electrical work, | appliance installation work, electrical work, | ||
telecommunications work and instrumentation work | telecommunications work and instrumentation work | ||
(Change in Japanese only; English unchanged) | |||
4. | Manufacturing andsale, andlease of information | 4. | Manufacturing andsale, andlease of information |
processing and telecommunications equipment and | processing and telecommunications equipment and | ||
software | software (Change in Japanese only; English | ||
unchanged) | |||
5. | Manufacturing andsale of physical and chemical | 5. | Manufacturing andsale of physical and chemical |
appliances, medical equipment, precise measuring | appliances, medical equipment, precise measuring | ||
instruments andtheir parts | instruments andtheir parts (Change in Japanese only; | ||
English unchanged) | |||
6. | Real estate leasing | 6. | Real estate leasing |
7. | All business activities accompanying the preceding | 7. | All business activities accompanying the preceding |
items | items | ||
(Location of the head office) | (Location of the head office) | ||
Article 3 | Article 3 | ||
The head office of the Company is locatedin Setagaya-ku, | The head office of the Company is locatedin Setagaya-ku, | ||
Tokyo, Japan. | Tokyo, Japan. (Change in Japanese only; English | ||
unchanged) | |||
Article 4 to Article 7 (Texts omitted) | Article 4 to Article 7 (No change) | ||
(Rights regarding shares less than one unit) | (Rights regarding shares less than one unit) | ||
Article 8 | Article 8 | ||
Shareholders of the Company may not exercise any rights | Shareholders of the Company may not exercise any rights | ||
other than the rights listed below with respect to shares less | other than the rights listed below with respect to shares less | ||
than one unit that they hold. | than one unit that they hold. | ||
(1) | Rights stipulated in each item of Article 189, | (1) | Rights stipulated in each item of Article 189, |
Paragraph (2) of the Companies Act | Paragraph (2) of the Companies Act | ||
(2) | Rights stipulated in Article 166, Paragraph (1) of the | (2) | Rights stipulated in Article 166, Paragraph (1) of the |
Companies Act | Companies Act | ||
(3) | Rights to receive an allotment of shares to be offered | (3) | Rights to receive an allotment of shares to be offered |
andan allotment of stock acquisition rights to be | andan allotment of stock acquisition rights to be | ||
offered in accordance with the number of shares held | offered in accordance with the number of shares held | ||
by shareholders | by shareholders (Change in Japanese only; English | ||
unchanged) | |||
(4) | The right to make the request set forth in the | (4) | The right to make the request set forth in the |
following article | following article | ||
(Adding to holdings of shares less than one unit) | (Adding to holdings of shares less than one unit) | ||
Article 9 | Article 9 | ||
A shareholder of the Company may, pursuant to the Share | A shareholder of the Company may, pursuant to the Share | ||
Handling Regulations, demand that the Company sell to the | Handling Regulations, demand that the Company sell to the | ||
shareholder the number of shares that, together with the | shareholder the number of shares that, together with the | ||
shares constituting less than one unit held by the | shares constituting less than one unit held by the | ||
shareholder, would constitute one unit. | shareholder, would constitute one unit. (Change in Japanese | ||
only; English unchanged) |
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Current Articles of Incorporation | Proposed Amendments | |||
(Share Handling Regulations) | (Share Handling Regulations) | |||
Article 10 | Article 10 | |||
The handling services andfees related to the Company's | The handling services andfees related to the Company's | |||
shares shall be governed by laws, regulations and the | shares shall be governed by laws, regulations and the | |||
Articles of Incorporation as well as the Share Handling | Articles of Incorporation as well as the Share Handling | |||
Regulationsestablished by the Board of Directors. | Regulationsestablished by the Board of Directors. (Change | |||
in Japanese only; English unchanged) | ||||
(Shareholder registry administrator) | (Shareholder registry administrator) | |||
Article 11 | Article 11 | |||
1. The Company shall havea shareholder registry | 1. The Company shall havea shareholder registry | |||
administrator. | administrator. (Change in Japanese only; English | |||
unchanged) | ||||
2. The shareholder registry administrator andthe place | 2. The shareholder registry administrator andthe place | |||
for handling its affairs shall be selected by resolution | for handling its affairs shall be selected by resolution | |||
of the Board of Directors and public notice thereof | of the Board of Directors and public notice thereof | |||
shall be given. | shall be given. (Change in Japanese only; English | |||
unchanged) | ||||
3. The preparation andmaintenance of the shareholder | 3. The preparation andmaintenance of the shareholder | |||
registry andthe registry of stock acquisition rights | registry andthe registry of stock acquisition rights | |||
and other administrative matters relating to the | and other administrative matters relating to the | |||
shareholder registry andthe register of stock | shareholder registry andthe register of stock | |||
acquisition rights of the Company shall be entrusted | acquisition rights of the Company shall be entrusted | |||
to the shareholder registry administrator and will not | to the shareholder registry administrator and will not | |||
be handled by the Company. | be handled by the Company. (Change in Japanese | |||
only; English unchanged) | ||||
Article 12 to Article 13(Texts omitted) | Article 12 to Article 13 (No change) | |||
(Convener andChairperson) | (Convener andChairperson) | |||
(Change in Japanese only; English unchanged) | ||||
Article 14 | (Text omitted) | Article 14 | (No change) | |
(Internet Disclosure and Deemed Provision of Reference | (Deleted) | |||
Documents for the General Meeting of Shareholders, etc.) | ||||
Article 15 | ||||
When the Company convenes a general meeting of | ||||
shareholders, if it discloses information that is to be stated | ||||
or presented in the reference documents for the general | ||||
meeting of shareholders, business reports, non- | ||||
consolidated financial statements and consolidated | ||||
financial statements through the Internet in accordance | ||||
with the provisions prescribed by the Ministry of Justice | ||||
Order, it may be deemed that the Company has provided | ||||
this information to shareholders. | ||||
(Newly established) | (Measures, etc. for Providing Information in Electronic | |||
Format) | ||||
Article 15 | ||||
1. | When the Company convenes a general meeting of | |||
shareholders, it shall take measures for providing | ||||
information that constitutes the content of reference | ||||
documents for the general meeting of shareholders, | ||||
etc. in electronic format. | ||||
2. | Among items for which the measures for providing | |||
information in electronic format will be taken, the | ||||
Company may exclude all or some of those items | ||||
designated by the Ministry of Justice Order from | ||||
statements in the paper-based documents to be | ||||
delivered to shareholders who requested the delivery | ||||
of paper-based documents by the record date of | ||||
voting rights. |
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Current Articles of Incorporation | Proposed Amendments | |||||||
Article 16 to Article 17(Texts omitted) | Article 16 to Article 17 (No change) | |||||||
Chapter 4 | Chapter 4 | |||||||
Director andthe Board of Directors | Director andthe Board of Directors | |||||||
(Change in Japanese only; English unchanged) | ||||||||
Article 18 to Article 20(Texts omitted) | Article 18 to Article 20 (No change) | |||||||
(Board of Directors) | (Board of Directors) | |||||||
Article 21 | Article 21 | |||||||
The Company shall havea Board of Directors. | The Company shall havea Board of Directors. (Change in | |||||||
Japanese only; English unchanged) | ||||||||
(Representative Director andDirectors with special titles) | (Representative Director andDirectors with special titles) | |||||||
(Change in Japanese only; English unchanged) | ||||||||
Article 22 | Article 22 | |||||||
1. (Text omitted) | 1. | (No change) | ||||||
2. The Board of Directors may, by its resolution, appoint | 2. The Board of Directors may, by its resolution, electa | |||||||
a Chairperson and Director, a President and Director | Chairperson and Director. | |||||||
and a few Senior Managing Executive Directors and | ||||||||
Managing Executive Directors. | ||||||||
(Newly established) | (Executive Officer and Executive Officer with special title) | |||||||
Article 23 | ||||||||
1. | The Board of Directors may, by its resolution, appoint | |||||||
Executive Officers and have them share in the | ||||||||
execution of the operations of the Company. | ||||||||
2. | The Board of Directors may, by its resolution, elect | |||||||
Executive Officers with special titles. | ||||||||
(Convener andChairperson of the Board of Directors) | (Convener andChairperson of the Board of Directors) | |||||||
(Change in Japanese only; English unchanged) | ||||||||
Article 23 | (Text omitted) | Article 24 | (No change) | |||||
(Notice of convocation of Board of Directors Meeting) | (Notice of convocation of Board of Directors Meeting) | |||||||
Article 24 | Article 25 | |||||||
1. Notice of the convocation of a meeting of the Board | 1. Notice of the convocation of a meeting of the Board | |||||||
of Directors shall be issued to each Director andeach | of Directors shall be issued to each Director andeach | |||||||
Audit & Supervisory Board Member at least three | Audit & Supervisory Board Member at least three | |||||||
days before the date of the meeting. However, if there | days before the date of the meeting. However, if there | |||||||
is an urgent need, this period can be shortened. | is an urgent need, this period can be shortened. | |||||||
(Change in Japanese only; English unchanged) | ||||||||
2. With the consent of all Directors andAudit & | 2. With the consent of all Directors andAudit & | |||||||
Supervisory Board Members, a meeting of the Board | Supervisory Board Members, a meeting of the Board | |||||||
of Directors may be held without taking the | of Directors may be held without taking the | |||||||
convocation procedure. | convocation procedure. (Change in Japanese only; | |||||||
English unchanged) | ||||||||
Article 25 | (Text omitted) | Article 26 | (No change) | |||||
(Regulationsfor the Board of Directors) | (Regulationsfor the Board of Directors) | |||||||
(Change in Japanese only; English unchanged) | ||||||||
Article 26 | Article 27 | |||||||
Matters related to the Board of the Directors shall be | Matters related to the Board of Directors shall be governed | |||||||
governed by laws, regulations and the Articles of | by laws, regulations and the Articles of Incorporation as well | |||||||
Incorporation as well as the Regulationsfor the Board of | as the Regulationsfor the Board of Directors established by | |||||||
Directors established by the Board of Directors. | the Board of Directors. (Change in Japanese only; English | |||||||
unchanged) | ||||||||
Article 27to Article 28(Texts omitted) | Article 28 to Article 29(No change) | |||||||
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Okaya Electric Industries Co. Ltd. published this content on 06 June 2022 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 06 June 2022 00:31:04 UTC.