Energiekontor : Disclosures pursuant to Article 3 of Commission Implementing Regulation (EU) 2018/1212

Type of Information

Description

A. Specification of the message

1. Unique identifier of the event

EKT052024oHV

2. Type of message

Meeting notice of a general meeting

[format pursuant to Implementing Regulation (EU) 2018/1212: NEWM]

B. Specification of the issuer

1. ISIN

DE0005313506

2. Name of issuer

Energiekontor AG

C. Specification of the meeting

1. Date of the general meeting

29.05.2024

[format pursuant to Implementing Regulation (EU) 2018/1212:

20240529]

2. Time of the general meeting

10:30 hours (CEST)

[format pursuant to Implementing Regulation (EU) 2018/1212:

08:30 UTC]

3. Type of the general meeting

Ordinary annual general meeting

[format pursuant to Implementing Regulation (EU) 2018/1212: GMET]

4. Location of the general meeting

Hamme Forum, Riesstrassee 11, 27721 Ritterhude near Bremen,

Germany

5. Record Date

07.05.2024, 24:00 hrs. (CEST)

[format pursuant to Implementing Regulation (EU) 2018/1212:

20240507]

6. Uniform Resource Locator (URL)

https://www.energiekontor.de/en/investor-relations/annual-general-

meeting

D. Participation in the general meeting

1. Method of participation by shareholder

Voting in person on site

[format pursuant to Implementing Regulation (EU) 2018/1212:

PH; ISO 20022: PHYS]

2. Issuer deadline for the notification of participation

22.05.2024, 24:00 hours (CEST)

[format pursuant to Implementing Regulation (EU) 2018/1212:

20240522; 22:00 UTC]

3. Issuer deadline for voting

29.05.2024, until the end of voting

[format pursuant to Implementing Regulation (EU) 2018/1212:

20240529; until the end of voting]

1. Method of participation by shareholder

Exercising the right to vote by granting authority and issuing instructions

to the proxies nominated by the company

[format pursuant to Implementing Regulation (EU) 2018/1212:

PX; ISO 20022: PRXY]

2. Issuer deadline for the notification of participation

22.05.2024, 24:00 hours (CEST)

[format pursuant to Implementing Regulation (EU) 2018/1212:

20240522; 22:00 UTC]

3. Issuer deadline for voting

Granting authority (with voting instructions) to the proxies nominated by

the company

1. Method of participation by shareholder

Exercising the right to vote through an authorized third party

[format pursuant to Implementing Regulation (EU) 2018/1212:

PX; ISO 20022: PRXY]

2. Issuer deadline for the notification of participation

22.05.2024, 24:00 hours (CEST)

[format pursuant to Implementing Regulation (EU) 2018/1212:

20240522; 22:00 UTC]

3. Issuer deadline for voting

Exercise of voting rights by the authorised third party on

29.05.2024, until the end of voting at the Annual General Meeting

[format pursuant to Implementing Regulation (EU) 2018/1212:

20240529; until the end of voting]

Exercising of voting rights by the proxy through granting sub-proxies

and issuing instructions to the proxies nominated by the company:

• in writing or in text form by postal mail, fax, email or the password-

protected internet service at

https://www.energiekontor.de/en/investor-relations/annual-general-

meeting by 28.05.2024, 24:00 hours (CEST)

[format pursuant to Implementing Regulation (EU) 2018/1212:

20240528; 22:00 UTC]

• if attending the Annual General Meeting in person on

29.05.2024, until the start of voting

[format pursuant to Implementing Regulation (EU) 2018/1212:

20240529; until the start of voting]

E. Agenda

E. Agenda - item 1

1. Unique identifier of the agenda item

1

2. Title of the agenda item

Presentation of the adopted annual financial statements of

Energiekontor AG as at 31 December 2023, the approved consolidated

financial statements as at 31 December 2023, the combined

management report for Energiekontor AG and the Group for the 2023

financial year, the report of the Supervisory Board for the 2023 financial

year and the explanatory report of the Management Board on the

disclosures pursuant to Sections 289a (1), 315a (1) of the German

Commercial Code (HGB) for the 2023 financial year

3. Uniform Resource Locator (URL) of the materials

https://www.energiekontor.de/en/investor-relations/annual-general-

meeting

4. Vote

5. Alternative voting options

E. Agenda - item 2

1. Unique identifier of the agenda item

2

2. Title of the agenda item

Resolution on the appropriation of the balance sheet profit

3. Uniform Resource Locator (URL) of the materials

https://www.energiekontor.de/en/investor-relations/annual-general-

meeting

4. Vote

Binding vote

[format pursuant to Implementing Regulation (EU) 2018/1212:

BV; ISO 20022: BNDG]

5. Alternative voting options

Vote in favour, vote against, abstention

[format pursuant to Implementing Regulation (EU) 2018/1212:

VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]

E. Agenda - item 3

1. Unique identifier of the agenda item

3

2. Title of the agenda item

Resolution on the approval of the Management Board members' actions

for the 2023 financial year

3. Uniform Resource Locator (URL) of the materials

https://www.energiekontor.de/en/investor-relations/annual-general-

meeting

4. Vote

Binding vote

[format pursuant to Implementing Regulation (EU) 2018/1212:

BV; ISO 20022: BNDG]

5. Alternative voting options

Vote in favour, vote against, abstention

[format pursuant to Implementing Regulation (EU) 2018/1212:

VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]

1. Unique identifier of the agenda item

4a

2. Title of the agenda item

Resolution on the approval of the Supervisory Board members' actions

for the 2023 financial year - Individual discharge of Mr Dr Bodo Wilkens

3. Uniform Resource Locator (URL) of the materials

https://www.energiekontor.de/en/investor-relations/annual-general-

meeting

4. Vote

Binding vote

[format pursuant to Implementing Regulation (EU) 2018/1212:

BV; ISO 20022: BNDG]

5. Alternative voting options

Vote in favour, vote against, abstention

[format pursuant to Implementing Regulation (EU) 2018/1212:

VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]

E. Agenda - item 4b

1. Unique identifier of the agenda item

4b

2. Title of the agenda item

Resolution on the approval of the Supervisory Board members' actions

for the 2023 financial year - Individual discharge of Mr Günter Lammers

3. Uniform Resource Locator (URL) of the materials

https://www.energiekontor.de/en/investor-relations/annual-general-

meeting

4. Vote

Binding vote

[format pursuant to Implementing Regulation (EU) 2018/1212:

BV; ISO 20022: BNDG]

5. Alternative voting options

Vote in favour, vote against, abstention

[format pursuant to Implementing Regulation (EU) 2018/1212:

VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]

E. Agenda - item 4c

1. Unique identifier of the agenda item

4c

2. Title of the agenda item

Resolution on the approval of the Supervisory Board members' actions

for the 2023 financial year - Individual discharge of Mr Darius Oliver

Kianzad

3. Uniform Resource Locator (URL) of the materials

https://www.energiekontor.de/en/investor-relations/annual-general-

meeting

4. Vote

Binding vote

[format pursuant to Implementing Regulation (EU) 2018/1212:

BV; ISO 20022: BNDG]

5. Alternative voting options

Vote in favour, vote against, abstention

[format pursuant to Implementing Regulation (EU) 2018/1212:

VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]

1. Unique identifier of the agenda item

5

2. Title of the agenda item

Resolution on the election of the auditor of the annual financial

statements, consolidated financial statements and interim reports for

the 2024 financial year

3. Uniform Resource Locator (URL) of the materials

https://www.energiekontor.de/en/investor-relations/annual-general-

meeting

4. Vote

Binding vote

[format pursuant to Implementing Regulation (EU) 2018/1212:

BV; ISO 20022: BNDG]

5. Alternative voting options

Vote in favour, vote against, abstention

[format pursuant to Implementing Regulation (EU) 2018/1212:

VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]

E. Agenda - item 6

1. Unique identifier of the agenda item

6

2. Title of the agenda item

Resolution on the payment of remuneration to the members of the

Supervisory Board for the 2023 financial year

3. Uniform Resource Locator (URL) of the materials

https://www.energiekontor.de/en/investor-relations/annual-general-

meeting

4. Vote

Binding vote

[format pursuant to Implementing Regulation (EU) 2018/1212:

BV; ISO 20022: BNDG]

5. Alternative voting options

Vote in favour, vote against, abstention

[format pursuant to Implementing Regulation (EU) 2018/1212:

VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]

E. Agenda - item 7

1. Unique identifier of the agenda item

7

2. Title of the agenda item

Resolution on the approval of the remuneration report for the 2023

financial year prepared and audited in accordance with Section 162 of

the German Stock Corporation Act (AktG)

3. Uniform Resource Locator (URL) of the materials

https://www.energiekontor.de/en/investor-relations/annual-general-

meeting

4. Vote

Advisory vote

[format pursuant to Implementing Regulation (EU) 2018/1212:

AV; ISO 20022: ADVI]

5. Alternative voting options

Vote in favour, vote against, abstention

[format pursuant to Implementing Regulation (EU) 2018/1212:

VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]

1. Unique identifier of the agenda item

8

2. Title of the agenda item

Resolution on the cancellation of the existing authorisation to issue

subscription rights to shares of Energiekontor AG to members of the

company's Management Board, creation of a new authorisation to issue

subscription rights to members of the Management Board (stock option

programme 2024), the amendment of Conditional Capital 2018/I and

the creation of new conditional capital and corresponding amendment

of the articles of incorporation

3. Uniform Resource Locator (URL) of the materials

https://www.energiekontor.de/en/investor-relations/annual-general-

meeting

4. Vote

Binding vote

[format pursuant to Implementing Regulation (EU) 2018/1212:

BV; ISO 20022: BNDG]

5. Alternative voting options

Vote in favour, vote against, abstention

[format pursuant to Implementing Regulation (EU) 2018/1212:

VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]

E. Agenda - item 9

1. Unique identifier of the agenda item

9

2. Title of the agenda item

Resolution on the amendment of Article 18 (2) sentence 2 of the articles

of incorporation

3. Uniform Resource Locator (URL) of the materials

https://www.energiekontor.de/en/investor-relations/annual-general-

meeting

4. Vote

Binding vote

[format pursuant to Implementing Regulation (EU) 2018/1212:

BV; ISO 20022: BNDG]

5. Alternative voting options

Vote in favour, vote against, abstention

[format pursuant to Implementing Regulation (EU) 2018/1212:

VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]

E. Agenda - item 10

1. Unique identifier of the agenda item

10

2. Title of the agenda item

Resolution on the amendment of Article 19 (1) of the articles of

incorporation

3. Uniform Resource Locator (URL) of the materials

https://www.energiekontor.de/en/investor-relations/annual-general-

meeting

4. Vote

Binding vote

[format pursuant to Implementing Regulation (EU) 2018/1212:

BV; ISO 20022: BNDG]

5. Alternative voting options

Vote in favour, vote against, abstention

[format pursuant to Implementing Regulation (EU) 2018/1212:

VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]

1. Object of deadline

Submission of requests for additions to the agenda

2. Applicable issuer deadline

28.04.2024, 24:00 hours (CEST) (time of receipt decisive)

[format pursuant to Implementing Regulation (EU) 2018/1212:

20240428; 22:00 UTC]

F. Shareholder right - countermotions

1. Object of deadline

Submission of countermotions to proposed resolutions on items on the

agenda

2. Applicable issuer deadline

For countermotions to be made available to other shareholders:

14.05.2024, 24:00 hours (CEST) (time of receipt decisive)

[format pursuant to Implementing Regulation (EU) 2018/1212:

20240514; 22:00 UTC]

For countermotions during the Annual General Meeting:

29.05.2024

[format pursuant to Implementing Regulation (EU) 2018/1212:

20240529]

F. Shareholder right - election proposals

1. Object of deadline

Submission of election proposals for the election of supervisory board

members or auditors

2. Applicable issuer deadline

For election proposals to be made available to other shareholders:

14.05.2024, 24:00 hours (CEST) (time of receipt decisive)

[format pursuant to Implementing Regulation (EU) 2018/1212:

20240514; 22:00 UTC]

For election proposals during the annual general meeting:

29.05.2024

[format pursuant to Implementing Regulation (EU) 2018/1212:

20240529]

F. Shareholder right - right to information

1. Object of deadline

Request for information on company matters (section 131 (1) AktG)

2. Applicable issuer deadline

On 29.05.2024 from the opening of the annual general meeting until the

closing of the requests to speak by the chairman of the meeting

[format pursuant to Implementing Regulation (EU) 2018/1212:

20240529; from the opening of the Annual General Meeting until the

closing of the requests to speak by the chairman of the meeting]

1. Object of deadline

Filing of objections against resolutions of the general meeting

2. Applicable issuer deadline

On 29.05.2024 from the beginning of the Annual General Meeting until

its closing by the chairman of the meeting.

[format pursuant to Implementing Regulation (EU) 2018/1212:

20240529; from the beginning of the general meeting until its closing by

the chairman of the general meeting]